This was our first webinar in a series for lesser-known Office 365 applications, hosted by our intY Pre-Sales Team. We looked at Microsoft Forms and how it can add value and increase collaboration within customers' business.

Microsoft Forms is a simple, lightweight tool that lets users quickly create a form, collect responses in real-time, and view automatic charts to visualize data. 

Forms can be built in minutes, no training necessary, and respondents can fill it out on any browser without having to install a separate app.

  • Create surveys, quizzes, and polls
  • Capture and analyse feedback
  • Make data-driven decisions and strategies

So much of the recording and quantifying of data is dependent upon a form. Microsoft Forms are typically the quickest way to input data, create a templated document, request a service, or kick off a workflow within a system.

intY partners get exclusive access to our full list of webinars, supporting documentation and brandable materials. They also receive expert advice from our Cloud Sales Specialists. 

Download our Customer Microsoft Forms data sheet. You can fully customise this with your company information, follow a few simple instructions to add your company’s logo and details before sending it out to your customers.

Enter your details to receive your Microsoft Forms Customer Datasheet. 

Microsoft Forms FAQs

How many Forms can a user create?

With all of the Educational and Commercial licenses, you can create 200 forms.

How many responses can a Form receive?

Educational and Commercial 365 licenses can receive up to 50,000 responses, and personal licenses can receive only 1,000.

Can someone without an Office 365 account respond to my survey or quiz?

Microsoft Forms authors can toggle their settings to allow users outside of their organization to respond to their survey or quiz. In this case, users will be submitting responses anonymously. If you want to see who has filled out your survey or quiz, you can require respondents to fill in their names as part of your questionnaire.

What platforms does Microsoft Forms support?

Microsoft Forms runs on Windows, Mac, Android, iOS, and web platforms.

Is Microsoft Forms GDPR compliant?

Microsoft Forms data follows the O365 Compliance Framework, and meets Compliance Category C as outlined in the framework.

Microsoft Forms has also met GDPR compliance requirements as of May 2018.

Does Forms capture the name and email address of all respondents?

Forms doesn’t allow the request of email and names via unique identifiers, but, if you’d like to obtain this information you can include “What is your email address” as a question, and make the response mandatory.

If you replicate a survey, is there any way to compare the data from both surveys?

Yes and no. No, from the perspective of viewing within the UI of Forms, but yes in the instance of being able to export the data to Excel and compare via your desktop application and/ or opening up two tabs and clicking between both Forms.

Can we download a form and then import it back when we need it so we don’t have to recreate?

You can save it in your Forms UI for 5 years, you can assign a status to the Form to show whether it’s active/ inactive. The Form will stay in your UI until you delete it.

Is there any way to offer Forms to mobile devices that are Offline (e.g. a work sheet for a remote worker to fill in on their phone that is not in a 3G/4G area)?

Users do need internet access to access and complete Forms.

Can we export & share with others (e.g. Customer Tenants) so the responses stay in their tenant?

Yes, although this would have to be online.

Is it possible to add data validation to questions? E.g. Is it a valid email address?

It is not possible to add further data validation to questions.

How can we provide feedback to the Forms development team to point out use cases?

Simply head to the Forms UI, click the ellipses in the top right-hand corner and hit the Feedback button.

Is it possible to embed a specific identifier in the form or link so that the response is matched to that identifier so we know the indemnity of the respondent?

If you adjust the Form settings you can capture name, as shown on the ‘Who can fill out this form” section and ticking the record name box for internal users. For external forms, simply include a “What’s your name” or “What’s your email address” question.

What if they put in a different email address or name, is it possible to use a tracking ID on the form link?

Please read through the following document for information of tracking ID/ connectors etc.

Would users need an Office 365 subscription to be able to validate the respondent? and if so can external users be accommodated?

Microsoft Forms authors can toggle their settings to allow users outside of their organization to respond to their survey or quiz. In this case, users will be submitting responses anonymously. If you want to see who has filled out your survey or quiz, you can require respondents to fill in their names as part of your questionnaire.

Can forms be embedded in a web page?

Yes, in the ‘share’ tab, there is an option to embed text into your webpage.

If you have any queries or would like further information, please drop us a line here

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