With so much focus on remote working and enabling your customer’s workforce to work anytime anywhere without restriction, the spotlight is on which productivity tool to use. We’ve all heard about Microsoft Teams, and we’ve put together a list of features that prove why it’s built for productivity…
Our Microsoft Teams Feature List
In modern business, we thrive from being mobile. We can go anywhere at any time and take our office with us. Here is where Microsoft Teams comes into play… A modern collaboration tool which is built to elevate and enhance online collaboration and productivity even further.
1. Group Chat
Microsoft Teams is essentially a central place for various working groups to instant message, collaborate and share files. All message threads will be saved, allowing you to dive in and out when you need to, with the addition of being able to break off certain parts of the conversation, minimising confusion for other users when you’re catching up with the chat. By default, conversations are public, meaning that they’re visible to the whole team, however, private chats are also available. If there are a fair few recipients in the chat, you can get the attention of a particular person by simply using the ‘@’ symbol, just like Facebook, Twitter and other social media platforms.
One really great feature of teams is that you can customise by creating different channels for specific topics. With the use of tabs, you can point different team members to relevant documents and applications. You can also enable notifications, like those of Twitter, to ensure members are alerted when there is any new activity.
In a team, there’s never only one project happening at once, and Teams allows you to create different channels for different projects. For example, in our team ‘intY Marketing’ we have channels such as online and offline, making it easy for different members of the team to see what’s going on when.
4. App Integration
Microsoft Teams is fully integrated with your other Office 365 applications. Users can open and edit Word documents in Teams, without the need to download the document, edit and upload again. You can also create tabs for key applications such as OneNote or SharePoint. Teams app integration doesn’t stop there, you can also use third-party apps like Youtube, Wiki, Polly and various project management tools.
5. Teams Meetings
A Teams Meeting enables you to sit face to face with your colleague or Team via video call. Wherever you are, Teams replicates the experience of being right there in the meeting. So, even if you’re all in various places around the world, you can still hold the meeting, and talk as if you’re back in the office.
This is one of our favourite features… Microsoft has introduced a range of bots to Teams.
Here are some:
7. Make it fun
We all love a meme – you can’t deny that. Teams includes a feature where you can create meme style content for posting into your conversations. Liven up the chats, add emojis, gifs and custom stickers easily.
8. Take your team with you!
Teams is available on mobile – iOS and Android – so you can keep up to date with everything on the go from your mobile devices.
9. Security and Compliance
With the security of Office 365, Teams encrypts all data, all the time, with a transparent, operational model with no standing access to customer data. Microsoft has said that Teams meets compliance standards including HIPAA, BAA, ISO 27001, ISO 27018 and SSAE 16 SOC 1 and 2 report. It is also packed full of other security features such as conditional access policy, Azure Multi-Factor Authentication enablement, Advanced threat protection including in E5, Intune for mobile.
10. It’s taking over…
If you use Skype for Business a lot, then you’ll probably know that Teams is going to take over. Make yourself and your customers familiar with Teams before July 2021, Skype for Business is planned to be fully retired after that date. Start being more productive and collaborative than ever with Teams.
If you’d like to know more, drop us a call today for more information.